Business Rule: Security Deposit = 5% of Work Order value. SD must be paid to the client BEFORE the Work Order is issued. SD can be paid as (1) Receipt - direct RTGS/cash, (2) Bank Guarantee - bank issues BG, FD margin held with bank, (3) Bill Deduction - client deducts from our RA bills. NOC from client is required before SD refund application.

SD Reminder Logic: Default reminder dates are auto-set based on SD type - BG SDs get reminders 90 days and 30 days before expiry, Receipt/Bill-Deduction SDs get reminders after WO completion and NOC receipt. Default dates can be manually edited per entry to match actual follow-up schedule.

Business Rule: Each bank allocates a fixed number of BG slots to our company. We use these slots to issue Bank Guarantees to clients (DGVCL / UGVCL / MGVCL) as Security Deposit. Each BG has a margin type - 20% Margin (FD held = 20% of BG value) or 100% Margin (FD held = full BG value). FD earns interest. Slot is released when BG expires or SD refund is received from client.

BG Slot Policy: Each bank allocates a fixed number of BG slots. A slot is occupied from BG issuance until release (via SD refund receipt) or expiry. Margin Type determines the FD collateral required - 20% Margin is standard for most tenders, 100% Margin is used when the bank demands full coverage. Expiring BGs (within 60 days) require either renewal or completion of the SD refund process. Reminder 1 triggers 90 days before expiry, Reminder 2 at 30 days.

Item code prefixes: DG = DGVCL inventory items  |  OM = Own Material purchased by company  |  ACCE = Accessories  |  Ex = Extra items not in original BOQ  |  FIM = Free Issue Material provided by client

Note: Stock shown is the net balance per material item per store, calculated from all Inward entries minus all DPR out-entries and Transfers. Turnkey project stores (like RADHAA) are created manually by Admin.

About BOM: BOM is used for pre-work material estimation. Each WO item maps to the materials required on-site with quantity multipliers. Actual material issued is tracked in DPR Entry and Material Outward.

Reimbursement rate is Rs 2.68 per KM for personal vehicle use. Morning and evening odometer photos are required for each entry. Supervisor approval required before payment is processed. Rate confirmed from company policy - reference: Chetan Patil vehicle record.

Rate Card items define the billing rates used in DPR Entry and BOQ Upload. These are the Schedule of Rates (SOR) from the client. Deactivating an item removes it from new DPR entries but keeps historical records intact.

Stores are organized in a 3-level hierarchy: Sub-Company Main Store (L1) - Supervisor Store (L2) - Site Store (L3). Each location has a designated In-charge. RADHAA is a turnkey project store created manually by Admin. New turnkey stores can be added here. Each store is tagged as Inside (physical godown) or Outside (field site material).

Material items defined here are used in Material Inward, Material Transfer, Material Stock, DPR Entry, and BOM dropdowns. Deactivating an item removes it from new entries but keeps historical records intact.

Vehicle Types: Company-Owned (owned by Demo Company A / Demo Company B - fuel + maintenance tracked), Personal (owned by staff - reimbursed at Rs 2.68/km), HDD Machine (tagged to VD-1 / VD-2 expense codes). All maintenance entries flow from FSE Cash / Credit Card with Expense Head = Vehicle Maintenance.